we respect your data
At Sagittarius, we want to share our passion and excitement for digital. By providing your details you agree to be contacted by us.
We will treat your personal data with respect and you can find details in our Privacy Statement - this includes:
- What information do we collect about you
- How will we use the information about you
- Access to your information and correction
win with us.
We exist to make your business thrive and our greatest reward is our returning clients. Our focus is and always will be on our clients and not on industry awards and accreditations, which could account for why we’ve won so many of them…
How to Choose a Content Management System.
There are now a really good range of content management systems on the market today and so the question is how do you choose between them?
Over the past 10 years we have worked with a good range of the most popular content management systems and also, for 10 years, have successfully run our own. During this time we have seen the rise and fall of a number of systems and have helped hundreds of clients select the right CMS for them. So, how do you select a Content Management System?
What do you want to achieve?
The first question we ask is ‘what do you want to achieve?’. The reason for asking this is that the needs of your business, and the aims of your digital marketing strategy, will potentially dictate some of the features that you need to have included in your website.
For example, if the ability to sell online is needed then you will need to chose a platform that is commerce focused, or has the capability to include commerce, and has standard, secure connectors for online payments. You may also wish to take a look at there reporting and order management functionality within the platform as if you are going to rely on this system to process orders, report on performance and use it for stock control then you will need a more sophisticated commerce engine within your CMS. However, if your website is going to share your order data with your existing internal systems, e.g. CRM or ERP systems, then these features will be less important.
Other features that you may wish to consider include:
Approval and Routing
Do you wish to have some people who can create content, but not publish it, and a publishing team who can publish content?
What type of content do you want to display? The minimum will be a routine text, images and media based page and all systems will support this. However, you may wish to then have more complex content, such as Author pages, Blog Articles, Events Calendars, Quiz's and Competitions - each of these types of pages will have their own templates, layouts and data fields and so having a CMS that can allow you to define different types of content, with different data fields, will be important.
APIs and Integrations
Do you need to be able to allow other systems to consume data in your CMS? Some platforms support RSS feeds, or JSON based APIs and so can be integrated easily with other systems.
In our experience, this is important to understand - how technically savvy are your CMS Users? Some platforms are more complicated than others and each has its own way for describing features and labelling things in the CMS. Having a system that is the right level for your CMS users is therefore really important as you need these people to love your CMS!
A key feature to watch our for here is ‘on page editing’ or ‘inline editing’ - the ability to edit content on the page, as you move through the website. Not many systems offer this but Umbraco (latest version) and Sitecore both do.
Also, features such as ‘drag and drop’ and ‘content tagging’ can make your CMS life easier as it makes content quicker to create.
Image and Media Management
Most CMS systems have some form of image management but the functionality that they include can differ wildly. If you’re setting out to build a solid digital ecosphere for your customers then you will probably want to create lots of content and this means lots of images, videos and other consumable media. Consequently, have a well structured media library that includes tagging and searching will be key to your editors creating great content. Also, any system that uses ‘dynamic imagery’ - i.e. you upload one image and it takes care of creating the versions you need throughout the website - will always save you time in the short to long term.
Ecommerce and Online Payments
As mentioned already, this is quite a consideration when selecting a platform as not all CMS platforms have integrated product catalogue management, order processing, online payments and sale reporting ’out of the box’. On the flip side, some of the platforms that do then focus so singularly on this that their other features are rather limited.
Our advice here is to explore the platforms that offer standard commerce add-ons, such as Umbraco and UCommerce, WordPress and WooCommerce or Sitecore and Commerce Server.
CMS’s are content management systems, which sounds obvious, but what this does mean is that they do not all include CRM or Marketing features. WordPress, for example, is a great CMS but has a very basic User management system and does not offer any marketing features or CRM functions without installing additional ‘plugins’ - add ons that give you more functionality.
At the other extreme, Sitecore is a real innovator and leader in this feature set with an offering that includes ‘Experience Profiles’ - a way to see your customer from all angles including not just what they’ve done of the website but who they are, how they fit your audience profiles and how engaged they are with your brand.
Other marketing features to consider include:
The ability to segment and send marketing emails to your audience and track their performance. Advanced features here might include A/B Testing and Personalisation.
Can you syndicate your content out to your social media channels from within the CMS? This is a great way to reduce content creation effort and then be able to measure and monitor social performance within the context of your website.
If you send out SMS/MMS messages can you segment and target your audience from within your CMS? Again, this can be important where you have KPIs to increase the size of your audience and improve engagement with them.
Campaign Tracking and Management
This is a really key feature of any good CMS, in our opinion, as this should allow you to track the performance of your marketing activity. By using campaign tracking you should be able to attribute the value of your digital channels including paid search (PPC), paid or content based social media advertising, email marketing, display and many other channels.
Do you need your platform to use intelligence to dynamically segment your audience? This is an advanced feature of CMS and does not usually come with Open Source platforms. However, the ability for your platform to dynamically segment your digital audience is a key step on the path to creating lifetime customers and predictive personalisation.
This is a biggie! In surveys from recent years most marketers have said that personalisation is a key marketing tactic for them. However, very few platforms really support true personalisation. At a basic level this could be changing messaging and calls to action based on simple data - where they live, there name and whether they are logged in or not. However, true personalisation comes from platforms that use behavioural monitoring and analytics to not just look at the hard cold facts but to learn from your individual audience members behaviour and then allow you to change the messaging and calls to action.
Another advanced feature of some platforms is the ability to offer marketing automation - a way to trigger marketing interactions based on behaviours and key engagements. At a basic level this could include changing home page messaging or sending out an email to those that don’t complete an commerce transaction. However, the enterprise platforms will allow you to move beyond this, linking up specific user journeys and then continuing conversations with your key audience members.
OK, so this will always be a key factor for a lot of clients who are looking to change platform. In terms of CMS platforms there are really four types of CMS on offer - Open Source, Enterprise, Agency Licensed or Bespoke. Sometimes, it doesn’t matter which one you opt for but be aware that there are pros and cons to each of them.
Open Source platforms usually are free to download and install. They are developed and supported by an army of developers who love to create and so do so for free. However, it would be wrong to think of them as free as the cost of ownership of an Open Source CMS can sometimes be more, or at least equivalent, to any other platform. Also, the support model for Open Source systems can vary from ‘not supported’ to pay for levels of support from the developer community.
However, they are great when you have simple functionality and content needs and you can host them with a trusted partner that knows how to keep them safe and secure but we would not recommend them for business critical systems due to their tendency to attract hackers and there weaker (by comparison) support offerings.
Good Open Source platforms include WordPress, Drupal and Umbraco.
The opposite end of the spectrum to Open Source. Enterprise systems are developed by CMS specialist software companies based on commercial license models - i.e. they usually have an annual or upfront fee just to be able to download and install the software.
These systems are usually feature rich, fully supported and have clear commercially focused road maps for their continued development. They will all now offer the highest levels of Content Management functionality and will more often than not include the most up to date, integrated, marketing features too.
However, they can be expensive and the cost of ownership will definitely be higher than some of the other platforms mentioned in this article.
Enterprise platforms include Sitecore, Mageneto Enterprise and Episerver.
Agency Licensed is similar to Enterprise and it’s really a classification that we use to collate all the websites that are built on an agency’s specific intellectual property. Lots of agencies that were found in or in the years following the dot com boom went on to create their own platforms, and we are no exception. We have a system that includes Pages, News, Commerce, Events, Calendars, Competitions and integrated marketing features including email broadcasting and campaign tracking. We also still have clients on it. However, these systems are proprietary to the agency and so often meet specific needs well but then fail to grow and evolve at the same pace as the Enterprise and Open Source systems.
Bespoke platforms are those that are created for you, from scratch. Its quite a rare thing to have a client who wants a totally bespoke platform and that’s because the Open Source world can provide what we now consider ‘standard’ CMS functionality.
However, if you have very niche requirements or ‘above average’ security requirements then a bespoke system could be the right choice for you.
In this section, we’ve highlighted budget as a key factor but, in truth, it is more than initially budgets that should be considered as Lifetime Cost and Return on Investment (ROI) are equally, if not more, important.
Many organisations are now well beyond their second generation CMS and quite often embarking on the forth, fifth or higher version of their website. As a consequence, platforms have standardised and the focus of late has shifted from management functionality to marketing functionality, and, to a greater extent, this often means complexity. Couple into this the need for ever tighter security and data protection controls and the lifetime cost of your platform can now outweigh the initial budget needed to launch it when viewed over a three or four year period.
There are many factors that can affect lifetime cost and these include:
- Hosting Requirements - does you platform need clusters of servers, or specific technologies that increase the IT cost of your CMS.
- Patches and Updates - for Enterprise and Open Source there are often multiple minor updates and security patches that need to be installed. Installing such updates can involve taking a site offline, or reprocessing and then resynchronising data. Furthermore, major updates can introduce new technologies and can take days or weeks of developer time to work through. The cost of this is therefore not always insignificant.
- Vulnerability - some platforms, particularly in the Open Source world, attract hackers. This is because their code bases are in the public domain and exposed for all those with a penchant for creating digital misery to exploit.
- Coding Technologies - all platforms are built on a code base and this is usually PHP, .NET or Java based. Depending on which one, the costs of employing or contracting developers can be higher or lower. Furthermore, the costs of support, hardware and add-ons can also vary, with some platforms being more expensive than others.
- Developer Scarcity - continuing on the same theme as the point above, coding skills are sometimes scarce - particularly with the server side technologies (PHP/.NET/Java). This can sometimes just make it difficult to find people who can progress your platform.
- Training Costs - in addition to the technical costs, you should also factor into your cost calculations the relative training costs. CMS platforms today are complex and feature rich and we would always recommend up-skilling your content and marketing teams so that they are aware of the features available and no how to leverage them to optimum effect.
Return on Investment
The real measure of the success of a platform implementation is the total ROI. Total ROI is not just the money the platform makes but also the time it saves. Content Management Systems and Digital Marketing Systems, or Customer Experience Platforms, should be designed to:
- Provide CMS and DMS functionality in a cost effective way
- Be secure, robust and scalable
- Be simple to use for content editors
- Reduce the time to market for new content and features
- Reduce the dependencies on highly skilled developers
- Provide an identifiable return to your business
The last point here is key, a good CMS platform should make you money and save you money. Consequently, its ROI should be measured in terms of revenue plus efficiency/time savings. If your system doesn’t offer you this then maybe you should look again at your choice of CMS.
The aim of this article was to highlight some of the reasons for choosing a particular platform for content management and the reality is that there are lots of factors as to why you might chose one over another.
Given where we are today, in terms of platform maturity, if you go Enterprise or Open Source (with the leaders in their respective fields) you will not go far wrong. However, you may not get it right either if you decide based on technical comfort or for ‘IT reasons’. Your choice should be governed by your business and marketing objectives and not your IT budget.
You need to get a platform that allows you to compete in this digital age, where you can get great content and simple user experiences to your audience quickly and efficiently, where you can track, analyse and understand your customer and where you can do all the things that you should be doing to start building customer-centric, personalised and relevant experiences, as you strive to create lifetime customer loyalty and engagement.
Whatever your business, be it a regional or global brand, the content you produce plays a vital role in your success. You know that… hence you’re reading this.
A well formulated and executed content strategy not only drives more traffic, at the core, it defines what your business is and helps build a strong connection between you and your audiences.
So let's quickly look at why developing a coherent content strategy is important and how setting clear goals and understanding your audience will elevate your online performance.
What is a Content Strategy?
It's basic right? Content is at the core of how you define the way your business presents itself and an effective strategy should look to ensure that tone of voice, messaging and the core values are surfaced across all channels, from service or product pages on your website, to blog posts, through social media updates blah blah blah.
But let's keep it simple - your content strategy should be a clear roadmap that connects your marketing activities to your business goals. Align to your customer’s wants and needs and engage them at every interaction point and boom, you're in business.
Who are my Audience?
You likely start all your projects with this chalked on the wall because your business knows “exactly” who its customers are right? Sounds obvious but we often find its not been done forensically enough (not based on data), is too old (more than 12 months ago - forget it) or its a spin off from some brand work that was legitimately aspirational but doesn’t face the reality of who you your business is actually engaging today.
So start (or circle back) with audience research, building out those personas to understand their ambitions, their lifestyle, their pain points or concerns, and crucially their wants and needs - in your context.
Do I need to tailor content?
As part of your research find out where your audiences spend their time online and how they interact with content: Some may spend time thoroughly researching a product or service, whereas other audiences may want their content to be quick, snappy or easily digestible in the form of a video, infographic or short blog posts.
Ultimately, the key is to produce a strategy that creates the type of content your customers want to see:
What are the problems that your product or service will help them solve?
Who are they most influenced by?
What voices influence their behaviour?
What type of content do they consume?
Where do they consume content and engage with brands?
Different Content, Different Objectives
All content is not born equal: When producing your strategy, it is important that the objectives for each individual piece are defined, that these fulfil your marketing objectives and tie to the overarching goals for your business.
There are various content frameworks that exist to aid content development in this way, but one that is popular and effective is Google’s hero, hub and hygiene method: It provides a framework on developing content to achieve different goals and gives guidance on the effort needed to create each type of content.
Hero content is essentially campaign content, it is big splash ideas designed to appeal to a large audience with the aim of telling your brand’s story at scale.
Ways of measuring hero include the amount of PR mentions or links from authoritative domains plus social interactions and mentions of your brand across all channels.
Considering the scale of hero campaigns, this content is not regularly produced and is reserved for peak promotional times where it’s important for a business to stand out from their competitors.
Hub content is the stuff that keeps your audience engaged, it expands on the themes of product or service level content, educates users and helps create a connection between themselves and your brand.
Hygiene content is the bread and butter of any website, it is the BAU content for products and services, it is SEO focused and targets important keywords at a product, service or guide level.
How do I manage all this?
Content development is only one part of the ongoing work needed when working with an effective content strategy. We call it “feeding the beast” because it really is the fuel in your brand vehicle and once you start you really can’t stop (if it’s delivering results) but that’s where performance measurement comes in.
Your greatest gift in managing the outputs from your hero/hub/hygiene style efforts is to understand If your content is working. To truly deliver results your business must first understand the objectives and goals of each piece of content to effectively measure its success. That as a guiding light from day 1 will let you slow down, speed up, stop or start new content briefs and projects.
Remember - content strategies are not set in stone. They are living breathing things and should adapt and pivot as insights become available and your brand naturally evolves.
If ever you want to chat content and explore new initiatives we’re always here to help.